Privacy Policy
Jan 1, 2026
At AI Optimize (“we,” “our,” or “us”), your privacy is important to us. This Privacy Policy explains how we collect, use, store, and share your information when you interact with our website, consultations, audits, content, and AI-powered systems (collectively, the “Services”).
By accessing or using our Services, you agree to the terms outlined in this Privacy Policy.
Information We Collect
We collect the following types of information:
a. Information You Provide
Contact & Business Information – name, email address, phone number, company name, role, and business details.
Consultation & Audit Information – data you submit through forms, discovery calls, or audits.
Communication Data – emails, messages, or support inquiries you send to us.
Payment & Billing Information – when applicable, handled securely via third-party payment processors (we do not store full payment details).
b. Information We Collect Automatically
Usage Data – pages visited, time spent, interactions, and engagement with our website or content.
Device Information – IP address, browser type, operating system, and device identifiers.
How We Use Your Information
We use the information collected to:
Deliver consultations, audits, and AI systems you request
Operate, maintain, and improve our Services
Communicate with you regarding updates, insights, or relevant offerings
Analyze usage trends and performance
Detect, prevent, and address security or technical issues
Comply with legal and regulatory obligations
We do not sell your personal information.
Data Processing & AI Usage
When working with AI-powered systems, you may provide business or operational data to generate insights, automations, or workflows.
Your data is processed securely
Your data is not used to train public AI models
Your data is not shared without your consent
You retain ownership of your input data at all times
Sharing of Information
We only share information when necessary and limited to the following cases:
Trusted service providers (CRM, scheduling, analytics, cloud infrastructure, payment processing) strictly for operational purposes
Legal or regulatory authorities, when required by law
Business transfers, such as mergers or acquisitions (you will be notified if applicable)
All third parties are required to maintain appropriate confidentiality and security standards.
Data Retention
We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law.
You may request deletion of your data at any time.
Your Rights
Depending on your jurisdiction, you may have the right to:
Access, update, or correct your personal information
Withdraw consent to data processing
Request deletion of your data
Object to or restrict certain uses
File a complaint with a data protection authority
To exercise your rights, contact us at:
📧 privacy@aioptimizeconsulting.com
Security
We implement industry-standard security measures, including encryption, access controls, and secure infrastructure.
However, no system is 100% secure. We encourage you to use strong passwords and notify us immediately of any suspected security issues.
Third-Party Services
Our Services may integrate with or link to third-party platforms (e.g., scheduling tools, payment processors). These third parties have their own privacy policies, and we are not responsible for their practices.
Children's Privacy
AI Optimize is not intended for individuals under the age of 16. We do not knowingly collect personal information from minors.
International Users
If you access our Services from outside Canada, you acknowledge that your information may be transferred to and processed in Canada or other jurisdictions where data protection laws may differ.
We comply with applicable privacy regulations, including PIPEDA and Quebec Law 25, and apply GDPR-style principles where relevant.
Changes to This Policy
We may update this Privacy Policy periodically. Any changes will be posted on this page with an updated “Last updated” date. Continued use of our Services constitutes acceptance of the revised policy.
Contact Us
If you have questions or concerns about this Privacy Policy, please contact:
AI Optimize
📧 privacy@aioptimizeconsulting.com